Privacy Policy

Last Updated: October 21, 2026

American Independent Media (“AIM”), a Washington, DC nonprofit corporation doing business as American Independent Radio (“AIM,” “we,” “our” or “us”), is a social welfare organization exempt from federal income tax under section 501(c)(4) of the Internal Revenue Code. AIM operates the websites located at VoteHQ.org, Lacasadelvoto.org and nativevotehq.org, including any mobile versions of them (each and together, the “Site”). The Site provides general information to help people check their voter registration and prepare to vote, including resources for Native voters.

This Privacy Policy explains how we collect, use, share and protect personal information through our Site and through our related online and offline activities (together with the Site, the “Services”). It also explains the privacy rights of Iowa residents and how to use them.

Privacy at a Glance

• What we collect. Information you give us (for example, the address you type into the voter tool on VoteHQ), information collected automatically when you visit the Site, and information we may get from other organizations.
• BallotReady. The voter tool on VoteHQ is run by BallotReady, a separate company. What you type into it goes directly to BallotReady; AIM can also view and download that information.
• List exchanges. We may exchange lists that contain personal information with other organizations.
• Your rights. Iowa residents can ask to see their data, get a copy, delete data they gave us, opt out of sales, and appeal if we say no.
• Contact. Email privacy@votehq.org.

Contents

1. Scope
2. Personal Information We Collect
3. How We Use Personal Information
4. How We Share Personal Information
5. Your Privacy Choices
6. Your Iowa Privacy Rights
7. Security
8. Where We Store Information
9. How Long We Keep Information
10. Children's Information
11. Other Provisions
12. Iowa Privacy Law Disclosures
13. Contact Us

1. Scope

This Privacy Policy applies to personal information AIM collects through the Services, and to personal information about you that we receive from other sources.

It does not apply to companies or websites we do not control, including BallotReady and the third-party websites linked from the Site. Those parties have their own privacy policies, which we encourage you to read. Your use of the Site is also governed by our Terms of Service, available at Vote HQ (English), Vote HQ Spanish, or NativeVote HQ, as applicable.

2. Personal Information We Collect

What we collect depends on how you use the Services. Some of it you give us, some is collected automatically, and some comes from other sources.

2.1 Information You Give Us

• BallotReady voter tool. The VoteHQ homepage includes a voter tool provided by BallotReady, an independent company (the “BallotReady Tool”). Information you enter into the BallotReady Tool, such as your full name, email address, phone number and home address, is sent directly to BallotReady. AIM can view and download the information you submit through the BallotReady Tool from BallotReady’s platform.
• When you contact us. Your name and home address and anything else you include when you email us (for example, at privacy@votehq.org) or otherwise communicate with us.

2.2 Information Collected Automatically

• Device and usage information. IP address, browser and device type, operating system, approximate location based on IP address, pages you visit, referring website, screen size, language, page load times, links you click, and the dates and times of your visits.
• Cookies and similar technologies. We, BallotReady and our analytics providers (listed below) use cookies, pixel tags and similar technologies (“Technologies”) to collect information automatically. Cookies are small text files stored by your browser. Pixel tags are small pieces of code in a web page or email that tell us, for example, whether a page was visited or an email was opened.

Types of Technologies we use

• Strictly necessary. Needed for the Site to work and to help keep it secure.
• Analytics. Help us understand how people use the Site so we can improve it.
• Functional. Remember your choices, such as language.

Analytics providers

• Google Analytics — privacy policy: https://policies.google.com/privacy. You can opt out of Google Analytics with Google’s browser add-on: https://tools.google.com/dlpage/gaoptout.
• Cloudflare — privacy policy: https://www.cloudflare.com/privacypolicy/.

2.3 Information We Get from Other Sources

• Organizations with Similar Goals. We may receive or exchange data with other organizations with similar goals. Data received and/or exchanged may include names, mailing addresses, email addresses, and phone numbers of people who have interacted with those organizations.
• Data Brokers. We purchase data from third-party data brokers.
• Advertising platforms. We receive contact information from people who respond to our ads on other platforms.

3. How We Use Personal Information

3.1 To Run the Site and Our Programs

• Providing voter information and tools.
• Responding to your questions and requests.
• Sending you emails or text messages about voting and our work.
• Organizing outreach and civic engagement programs.
• Planning and delivering our voter outreach and advertising, including on radio, streaming audio, newspapers and digital platforms, using voter data we receive.

3.2 For Administration, Security and Legal Compliance

• Maintaining and improving the Services, and fixing errors;
• Detecting and preventing security incidents, fraud and illegal activity;
• Verifying your identity when you make a privacy request;
• Enforcing our Terms of Service and policies; and
• Complying with our legal obligations, including tax reporting.

3.3 Advertising and Outreach

We do not use personal information for targeted advertising.

We do not sell advertising space on the Site.

3.4 De-Identified and Combined Information

We may create information that has been de-identified or combined (aggregated) so that it can no longer reasonably be linked to you. We keep and use it only in that form, we will not try to re-identify it, and we require anyone we share it with to make the same commitments.

3.5 Other Purposes

We may also use personal information for other purposes that we explain to you when we collect it, or with your consent.

We do not use artificial intelligence (AI) tools to analyze information you enter on the Site.

4. How We Share Personal Information

4.1 Who We Share With

• Service providers. Companies that work for us and follow our instructions, such as website hosting, email and text-message delivery, data management, analytics, and IT support. We require them by contract to protect personal information and use it only to provide services to us.
• Advertising and outreach vendors. We share voter data with companies that help us deliver our outreach and advertising, including paid political advertising.
• Organizations with Similar Goals. We share information with American Independent Foundation and other organizations with goals similar to American Independent Media.
• Legal and safety. Government authorities, courts or others when we believe in good faith that the law requires it, or to protect rights, property or safety, enforce our policies, or investigate suspected illegal activity.
• Organizational changes. A successor organization in a merger, reorganization, dissolution or transfer of assets, as permitted by law.

4.2 Sensitive Data

We may collect information on your race or ethnic origin, which some state privacy laws treat as sensitive data. We do not sell this data. You can opt out of our processing of your sensitive data at any time by emailing privacy@votehq.org.

5. Your Privacy Choices

• Email. Use the “unsubscribe” link at the bottom of any email. We may still send you messages about requests you made.
• Cookies. You can block or delete cookies in your browser or device settings. Some parts of the Site may not work without them. You can also visit the Network Advertising Initiative (optout.networkadvertising.org) and the Digital Advertising Alliance (optout.aboutads.info). You need to opt out separately on each browser and device.
• Do Not Track. We do not respond to “Do Not Track” browser signals, which are different from Global Privacy Control.

6. Your Iowa Privacy Rights

If you live in Iowa, the Iowa Consumer Data Protection Act gives you these rights.

• Right to know and access. Ask us to confirm whether we process your personal data and to see it.
• Right to delete. Ask us to delete personal data that you provided to us.
• Right to a copy. Get a copy of personal data you provided to us, in a portable and, where technically feasible, readily usable format.
• Right to opt out of sale. Tell us not to include your personal data in list exchanges or other sales. To opt out, please email privacy@votehq.org.
• Right to opt out of sensitive data processing. Tell us to stop processing your sensitive data.
• Right to equal treatment. We will not deny you our Services or treat you differently because you used these rights.
• Right to appeal. Appeal our decision if we deny your request (see Section 6.5).

A parent or legal guardian may use these rights on behalf of a child under 13.

6.1 How to Make a Request

Email us at privacy@votehq.org. Tell us which right you want to use and give us your name and the home address you used with us. You do not need to create an account.

Requests are free up to twice in any 12-month period. If a request is clearly unfounded, excessive or repetitive, we may charge a reasonable fee or decline it, and we will explain why.

6.2 Verifying Your Identity

To protect your information, we will use reasonable steps to confirm who you are before acting on a request, usually by matching information you give us to information we already have. We may ask for more information only to verify you. If we cannot verify you, we will tell you and may not be able to act on the request. We will accept opt-out requests without verification.

6.3 How Long We Have to Respond

We will respond within 90 days after we receive your request. If we need more time, we may extend this once by up to 45 more days. If we do, we will tell you within the first 90 days and explain why.

6.4 If We Deny Your Request

If we decide not to act on your request, we will tell you why, without undue delay, and explain how to appeal.

6.5 How to Appeal

To appeal, email privacy@votehq.org with the subject line “Privacy Request Appeal” within 60 days after our decision. We will respond in writing within 60 days after we receive your appeal and explain what we did or did not do and why.

If we deny your appeal, you may contact the Iowa Attorney General to submit a complaint online at https://www.iowaattorneygeneral.gov/for-consumers/file-a-consumer-complaint.

7. Security

We use reasonable administrative, technical and physical safeguards to protect personal information, such as encryption of stored data and limiting access to staff who need it. No system is completely secure, and we cannot guarantee the security of information you send us.

If a security incident affects your personal information, we will notify you as required by law.

8. Where We Store Information

The Services are intended for people in the United States. We store and process personal information in the United States. If you use the Services from outside the United States, U.S. law may not protect your information the same way your local law does.

9. How Long We Keep Information

We keep personal information for as long as we need it for the purposes described in this Privacy Policy, for example, to stay in touch with people who want to hear from us, and as needed to resolve disputes, comply with the law and enforce our agreements.

10. Children’s Information

The Services are not directed to children under 13, and we do not knowingly collect personal information from them. If you are a parent or guardian and believe your child has given us personal information, contact us at privacy@votehq.org. If we learn that we have collected personal information from a child under 13 in violation of law, we will delete it unless the law requires us to keep it.

11. Other Provisions

Third-Party Websites and Tools

The Site links to, and includes tools from, websites and services we do not control, such as election office websites, tribal governments, community organizations and BallotReady. We are not responsible for their privacy practices. Please read their privacy policies before giving them personal information.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will post the updated version on the Site and change the “Last Updated” date above. If we make material changes, we will give notice on the Site or by another appropriate method, and we will ask for your consent where the law requires it.

Language

This Privacy Policy is also available in Spanish at https://www.votehq.org/es/privacy.

12. Iowa Privacy Law Disclosures

The table below summarizes the personal data we process, where it comes from, why we use it, and whom we share it with.

13. Contact Us

If you have questions about this Privacy Policy or want to use your privacy rights, contact us at privacy@votehq.org.